Executive & Administrative Assistant - Home Office

HOW TO APPLY?

Send you CV to < careers@connectvg.com >, with the subject “Executive & Administrative Assistant - Name Surname.”

COMPANY OVERVIEW

Our company, which is growing rapidly in the U.S. market, focuses on offering telecommunications services such as Network Integration, Optimization and Operations, RF, MW (Microwave), IP and Core – with core expertise in Remote Integration Services, as well as Customer Service and Support. Our agility, quality and flexibility in combination with decades of experience, automation and complete understanding of networks make us an invaluable trusted partner for our Customers.

Learn more about Connect 5G through our website: https://www.connectvg.com

LOCATION: ​Remote (Brazil)​

JOB OVERVIEW

As an Executive & Administrative Assistant you will provide reliable and confidential support to the Executive Team while coordinating administrative, HR, contractual, operational, and digital activities. The ideal candidate is organized, proactive, detail-oriented, and able to manage multiple priorities while working effectively across teams.

MAIN DUTIES AND RESPONSIBILITIES

• Provide reliable, confidential, and proactive support to the Executive Leadership on personal and executive-level tasks, while collaborating closely with cross-functional teams, including Finance, IT, Directors, and Managers, to coordinate priorities, projects, communications, and day-to-day business needs.
• Manage and coordinate administrative activities, follow-ups, appointments, documents, and special operations as assigned.
• Support the company with accuracy, efficiency, organization, and exceptional attention to detail.
• Handle sensitive and confidential information with discretion and professionalism.
• Support the drafting, review, execution, and administration of company contracts and agreements.
• Create and maintain standardized contract templates and related documentation.
• Ensure contracts and agreements follow company policies, procedures, and approval requirements.
• Coordinate internal approvals and signatures with relevant stakeholders.
• Maintain organized and accurate records of contractual agreements, renewals, amendments, and related documentation.
• Assist with recruitment and candidate coordination, support employee onboarding and offboarding processes, maintain accurate employee documentation and records, and assist with training compliance and tracking of required training.

QUALIFICATIONS AND REQUIREMENTS

• Bachelor’s degree in business administration, Human Resources, or a related field preferred; an associate degree or equivalent relevant experience may also be considered.
• Excellent analytical, problem-solving, and critical-thinking skills.
• Strong written and verbal communication skills in English.
• Ability to work independently, prioritize responsibilities, and manage multiple projects simultaneously.
• Attention to detail, accuracy, and organization.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Knowledge of Canva, Figma, and LinkedIn for professional and design-related purposes.
• Familiarity with Jira, Indeed, and similar project management, task management, and recruiting platforms.
• Proficiency or willingness to use AI tools to improve productivity, research, communication, documentation, and workflow efficiency.
• Ability to adapt quickly to new technologies, systems, and processes.

Note: We review applications continuously and will notify candidates of any updates during the process. Only shortlisted candidates will be contacted for interviews. We are not working with recruitment agencies at this time.